1. Why doesn't the Action Tile for my external Meetings Appear?
If on the Main Screen in the Calendar Group external meeting Action Tiles do not appear.
Quicklaunch uses the text in the body of meeting invitations to determine which Action Tile to present and where to open the external meeting.
Exchange Server may be configured so the body of an invitation for a meeting room resource is not presented.
In Office365 these settings can be modified using Powershell.
To restore the meeting body when using a Room Mailbox Resource:
Login to Exchange Online using the Powershell Console (Run as an Administrator)
$UserCredential = Get-Credential
$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection
OR
$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://<FQDN>/Powershell/ -Credential $UserCredential -Authentication Basic -AllowRedirection
Set-ExecutionPolicy RemoteSigned
Import-PSSession $Session
Execute the following commands for each Room Mailbox:
set-CalendarProcessing -Identity [email protected] -DeleteComments $false
set-CalendarProcessing -Identity [email protected] -DeleteSubject $false
set-CalendarProcessing -Identity [email protected] -AddOrganizerToSubject $false
This will result in being able to see the body of the meeting room invitation
And because the meeting room body is now available quicklaunch will create the appropriate meeting Action Tiles for you on the Calendar
2. Did I set my resource up as a room in Exchange?
set-Mailbox -Identity [email protected] -Type room
3. Set Automatic processing Delegate on
Set-CalendarProcessing -Identity [email protected] -AutomateProcessing AutoAccept
4. How do I add the Room to a Distribution List?
ENABLING EXTERNAL USERS TO BOOK EXCHANGE ROOM CALENDARS
New-DistributionGroup -Name 'Building 1' –RoomList
5. Why don't my meetings appear when I create a meeting from outside of the Domain that the quicklaunch account is running on?
ENABLING EXTERNAL USERS TO BOOK EXCHANGE ROOM CALENDARS
Get-Mailbox [email protected] | Set-CalendarProcessing -ProcessExternalMeetingMessages $true
6. Why is the User name include on the Subject Line?
Set-CalendarProcessing -identity meetingroomnamehere -AddOrganizerToSubject $false