How to Configure Exchange Room Resource: 

Ensure that the room resource is licensed such that it can be logged into or create a free room resource account.

Once the account has been created, the configuration is completed via "PowerShell."

NOTE:   The Exchange Online Remote PowerShell Module may need to be installed on your computer to 

- How to open "PowerShell"

• Go to the bottom left corner and open Windows key
• Search *PowerShell*
• Right-click on PowerShell 
• Choose *Run as Administrator*
• Start Configuration 

' Login

'IF Basic Auth

$UserCredential = Get-Credential

        'IF MFA

1. Set-ExecutionPolicy -scope Process bypass

2. Install-Module ExchangeOnlineManagement

3. Import-Module ExchangeOnlineManagement

2. Connect-ExchangeOnline  

or

$UserCredential = Get-Credential

Next, move over to commands (Step 2) that set room resource.

https://docs.microsoft.com/en-us/powershell/exchange/exchange-online-powershell-v2?view=exchange-ps 

' Load Cmdlets

' IF O365

$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection

' IF On-Premises

$Session = New-PSSession -ConfigurationName Microsoft.Exchange  -Credential $UserCredential -ConnectionUri http://<ServerFQDN>/PowerShell/ -Authentication Basic - AllowRedirection

Set-ExecutionPolicy RemoteSigned

Import-PSSession $Session

' Set resource to type room

set-Mailbox -Identity [email protected] -Type room

' Set Add Organizer to subject to false

Set-CalendarProcessing -Identity [email protected] -AddOrganizerToSubject $False

' Set Delete Comments (Body of Invitation) to false

set-CalendarProcessing -Identity [email protected] -DeleteComments $false

' Set Delete Subject to false

set-CalendarProcessing -Identity [email protected] -DeleteSubject $false

' Set Invitation Processing to AutoAccept.

Set-CalendarProcessing -Identity [email protected] -AutomateProcessing AutoAccept

' Set Delete Attachments to false (optional)

set-CalendarProcessing -Identity [email protected] -DeleteAttachments $false

' Optionally Allow External meeting invitations to be accepted from the room

set-CalendarProcessing -Identity [email protected] -ProcessExternalMeetingMessages $true

' Optionally add room resource to the distribution list

DistributionGroupMember meetingroom -Member meetingroom

' Optionally restrict the visibility of meetings from Outlook to Free/Busy or LimitedDetails

Add-MailboxFolderPermission -Identity [email protected]:\Calendar  -User Default  -         AccessRights AvailabilityOnly

        Add-MailboxFolderPermission -Identity [email protected]:\Calendar  -User Default  -         AccessRights LimitedDetails

' Optionally to restrict double booking

Set-calendarprocessing -Identity [email protected] -allowconflicts $false

Hints to configuring your Office 365 Exchange account:

1.Why doesn't the Action Tile for my external Meetings Appear

• If on the Mail Screen in the Calendar Group external meeting Action Tile do not appear.

• Quicklaunch uses the text in the body of meeting invitations to determine which Action Tile to present and where to open the external meeting.
• If you check your Meeting Invitation in outlook owa and see that the body of the meeting appears as blank.
  
• Exchange Server may be configured so the body of an invitation for a meeting room resource is not presented.
• In Office365 these settings can be modified using Powershell.

 How to Restore the meeting body when using a Room Mailbox Resource:

Login to Exchange Online using the Powershell Console (Run as an Administrator): 

$UserCredential = Get-Credential

 

$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection

OR 

$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://<FQDN>/Powershell/ -Credential $UserCredential -Authentication Basic -AllowRedirection

 

Set-ExecutionPolicy RemoteSigned

 

Import-PSSession $Session

Execute the following commands for each Room Mailbox:

set-CalendarProcessing -Identity [email protected] -DeleteComments $false

set-CalendarProcessing -Identity [email protected] -DeleteSubject $false

set-CalendarProcessing -Identity [email protected] -AddOrganizerToSubject $false

• This will result in being able to see the body of the meeting room invitation
• And because the meeting room body is now available quicklaunch will create the appropriate meeting Action Tiles for you on the Calendar

2. How to Confirm Resource is set as a room in Exchange: 

• Powershell: set-Mailbox -Identity [email protected] -Type room

3. How to Set an Automatic Processing Delegate:

• Powershell: Set-CalendarProcessing -Identity [email protected]  -AutomateProcessing AutoAccept

4. How to Add Exchange Room to a Distribution List:

*Enabling External users to book exchange room calendars*

• Powershell: New-DistributionGroup-Name 'Building 1' -RoomList  

5. How to have Meetings Created from an Outside Domain Appear 

*Enabling External users to book exchange room calendars*

• PowerShell: Get-Mailbox [email protected]  | Set-CalendarProcessing -ProcessExternalMeetingMessages $true

6. How to Include Username on Subject Line:

• Set-CalendarProcessing -Identity meetingroomnamehere -AddOrganizerToSubject $False