A short description of how to configure OneNote for use with Quicklaunch including configuring the zip email for the end of meeting.


Remove existing OneNote Notebooks

• Open the File Explorer

• Browse to the room account’s “C:\%userprofile%\Documents” folder

• Delete the “OneNote Notebooks” folder

Ensure that the Meeting Room Account does not have any o365 account associated.

Update Default OneNote NoteBook Location 

• Open OneNote

• Click File

• Click Options

• Click "Save & Backup"

1. Change "QuickNotes Section" to %userprofile%\Documents\OneNote Notebooks\Whiteboards\Quick Notes.one

2. Change Backup Folder to %userprofile%\Documents\OneNote Notebooks\Whiteboards\

3. change default Notebook Location" to %userprofile%\Documents\OneNote Notebooks\Whiteboards\


• Disable Backup option

• Make sure you are not logged into OneNote with any user account

Create blank OneNote Notebook template

• Open OneNote

• Click File

• Click New

• Click "This PC"

• Enter Notebook Name: Whiteboards

• Click Create Notebook

Copy OneNote template (Create a Blank Notebook)

• Open File Explorer to “C:\%userprofile%\documents\OneNote Notebooks”

• Copy “C:\%userprofile%\documents\OneNote Notebooks”  to "%programdata%\Quicklaunch"

Create post-cleanup batch file

• Open Notepad

• Enter the following lines:


RMDIR "%userprofile%\AppData\Roaming\Microsoft\OneNote\" /s /q

RMDIR "%userprofile%\AppData\Local\Microsoft\OneNote\16.0\cache\" /s /q

RMDIR "%userprofile%\Documents\OneNote Notebooks\Whiteboards\" /s /q

MKDIR "%userprofile%\Documents\OneNote Notebooks\Whiteboards"

XCOPY "%programdata%\QuickLaunch\OneNote Notebooks\Whiteboards" "%userprofile%\Documents\OneNote Notebooks\Whiteboards" /s /q

REG Delete HKEY_CURRENT_USER\SOFTWARE\Microsoft\Office\16.0\OneNote\OpenNotebooks /s /q

REG Delete HKEY_CURRENT_USER\SOFTWARE\Microsoft\Office\16.0\Common\Identity\Identities /s /q

• Click File

• Click Save

• Browse to “%programdata%\QuickLaunch” folder

• Change “Save as type” to “All Files (*.*)”

• File name: onenote.bat

• Click Save

Update QuickLaunch settings (Room Reset)

• Open Quick Launch settings <Ctrl-Alt-S>

• Select System -> Reset Room

• Set “Post-Reset Batch” by clicking on “…” and navigate to “%programdata%\QuickLaunch” and select onenote.bat

Update QuickLaunch settings (Calendar General)

• Open Quicklaunch settings (Ctrl + Alt +S)

• Select Calendar -> General

• Enable “Allow Zip/Send Meeting Files” check box, click on “…” and navigate to root folder to zip.

Example: “%userprofile%\Documents\OneNote Notebooks\Whiteboards\”

Update Room Reset Setting

• Enable Close Application

• Choose to sign out of the MS Office account

Add OneNote Action Tile to Quicklaunch 

• Open Quicklaunch Design Mode <Ctrl-Alt-D>

• Select Applications->Change Action Tiles

• Add OneNote to the Applications Group using the Applications Catalog

• Add OneNote

• Configure Display Rule