The Quicklaunch Meeting Manager is a User Friendly interface for controlling meetings. Meeting Manager was designed for "Console Use" but could also be used on a Single Screen (for more info see link above) 

This guide demonstrates the functionality and UX of the Meeting Manager. Also shown is some generic configuration tips. For a more thorough configuration guide, please see the relevant meeting provider linked in the "See Also" section above. 


Contents

  1. Introduction
  2. Requirements
  3. Setup
  4. Usage


See Also

Meeting Manager Overview - Start Here

Meeting Manager - Zoom

Use Quicklaunch with a console - FAQ


NOTE: Quicklaunch Version 4  is required to use this feature. See our guide for upgrading from Version 3 to Version 4 here.

NOTE: Zoom Meeting Manager is only available in Quicklaunch Ultimate Edition 


1) Requirements

In order to run the Meeting Manager with Skype for Business, you will need:



2) Setup

Enter settings by selecting CTRL + ALT + S and navigate to Settings > Account > Login

Ensure your Skype for Business credentials are correct.

NOTE: Your settings screen may look slightly different depending on how you've configured Quicklaunch in the past.

Next, navigate to Calendar > Meeting Managers 

Select Skype4B in the colomn on the left.

A description of each setting is found belowEnable Meeting Manager- If enabled when joining a S4B meeting, Meeting Manager will open. If this is not enabled Manager is turned off. 

Launch on Meeting Joined - When a meeting is launched and a "Flat" Display is configured, this will launch Meeting Manager in another window. With a "Tabbed" display configured, this will put Quicklaunch into Docked Mode.

Enable Phone Dialing – Enables the dial pad within the Meeting Manager (Note: this is not yet available)

Auto Share in Meeting – When the Wired or Wireless sharing options are selected, automatically share your screen in the Skype for Business Meeting

Start with Audio – Join Skype for Business Meetings with audio turned on

Start with Video – Join Skype for Business Meeting with video turned on
Custom Received Files Directory - where files shared within a meeting will be saved to

Show On Dockbar - When this option is enabled Display rules will open, and Meeting Manager will open in Dock bar when joining a meeting. If this is disabled Display rules will not appear, But Tabbed settings will appear. 

If disabled in Flat mode Meeting Manager will not open.

Tabbed Settings- To enable "Tabbed settings" disable "Show on Dockbar." If in tabbed mode you can select the screen in which you want meeting manager to open in.

Display Rules – When in Flat Mode, these settings dictate where the Meeting Manager Window appears


NOTE: The Display Rules for the Skype for Business Client itself are found at Calendar > Meetings > Skype4B



3) Usage


Join a Meeting by Clicking or Touching the square on the calendar. 





Quicklaunch will launch the Meeting Manager. The Skype client will be launched depending on the Display Rules configured at Calendar > Meetings > Skype4B





The user can control the Skype client from the Quicklaunch Meeting Manager interface:


Participant Management - The host can add, remove, mute, and unmute individual participants. This is accomplished by clicking a meeting attendee and selecting the appropriate action. 

Inviting a Participant - Select eiter Invite by Email or Invite By Phone and follow the appropriate steps. An email will be sent to the address typed or the number will be called.

Conversation - The Conversation tab provides a read-only anonymouse view of the meeting chat. 

Sharing - provides access to the applications which have been configured to show in the "Meeting Manager" Action Group (See How to Customize Action Tiles for more information)

Meeting Controls - control the AV within the room:

  • Mute/Unmute your microphone
  • Turn On/Off your video feed,
  • End the Meeting,
  • Mute/Unmute your speaker
  • And increase/decrease your speaker volume



Known Deficiencies

  • cannot enter Meeting Manager when receiving a call 
  • please report any feature requests or errors to <[email protected]>