How to Configure and Use Zoom Meeting Manager


Quicklaunch V4 Download: MSI Installer


Contents

1) Requirements

2) Setup

3) Usage


See Also

Meeting Manager Overview - Start Here

Meeting Manager - Skype for Business 

 


1) Requirements

In order to run the Meeting Manager with Zoom you will need:

  • A Zoom Account ID and Password - This account is logged in by default
  • Feature Keys - This feature is available in V4 Ultimate Edition. Check link above to Install V4


2) Setup

Enter settings by selecting CTRL + ALT + S and navigate to Settings > Account > Zoom

Enter your Zoom account information in the relevant fields.

Next, navigate to Calendar > Meeting Managers 

Select Zoom in the colomn on the left.

A description of each setting is found below

Enable Meeting Manager- If enabled when joining a Zoom meeting, Meeting Manager will open. If this is not enabled Manager is turned off. 

Launch on Meeting Joined - When a meeting is launched and a "Flat" Display is configured, this will launch Meeting Manager in another window. With a "Tabbed" display configured, this will put Quicklaunch into Docked Mode.

Enable Phone Dialing – Enables the dial pad within the Meeting Manager (Note: this is not yet available)

Auto Share in Meeting – When the Wired or Wireless sharing options are selected, automatically share your screen in the Zoom Meeting

Start with Audio – Join Zoom Meetings with audio turned on

Start with Video – Join Zoom Meeting with video turned on

Zoom Join Choice - see table below

SelectionResult of Selection 

Always Join as Participant

User will not be prompted for Host Credentials and you will join as the account specified under Settings > Account > Zoom
Always Join as HostUser will be prompted to enter Host account information prior to joining the Zoom Meeting
Prompt Host or ParticipantUser will be prompted to select if you are joining as a Host or Participant


Display Rules – When in Flat Mode, these settings dictate where the Meeting Manager Window appears



3) Usage


Join a Meeting by Clicking or Touching the square on the calendar. 



Depending on how settings are configured, the meeting will either Join as Participant, Join as Host and be prompted for credentials, or prompted to select how to join. 

Select the relevant choice.


Quicklaunch will launch the Meeting Manager. The Zoom client will be launched on a secondary screen. 



Finally, the user can control the Zoom client from the Quicklaunch Meeting Manager interface:


Participant Management - The host can add, remove, mute, and unmute individual participants. This is accomplished by clicking a meeting attendee and selecting the appropriate action. 

Inviting a Participant - Select eiter Invite by Email or Invite By Phone and follow the appropriate steps. An email will be sent to the address typed or the number will be called.

Conversation - The Conversation tab provides a read-only anonymouse view of the meeting chat. 

Sharing - provides access to the applications which have been configured to show in the "Meeting Manager" Action Group (See How to Customize Action Tiles for more information)

Meeting Controls - control the AV within the room

  • Mute/Unmute your microphone
  • Turn On/Off your video feed,
  • End the Meeting,
  • Mute/Unmute your speaker
  • And increase/decrease your speaker volume