This guide is intended to help walk you through the steps of establishing the prerequisites and deploying Quicklaunch Ultimate Edition


RECOMMENDED PC SPECIFICATIONS 


                                                                     

  • 1 - Prepare PC
  • Create either a Local OR Domain Account and configure on Target Machine
  • Configure Email and Calendar
  • Create Skype for Business and Exchange Accounts (PE/UE)
  • Create Exchange Account (PE/UE) (Note: Exchange 2013 or later must be used for full functionality with UE)
  • Create Gmail and Google Calendar Accounts (PE/UE)
  • Setup PC with Operating System and Peripherals (Camera, Mic, Speakers, USB Capture Card etc)
  • Install Collaboration and Other Applications (Skype for Business, Outlook, Office, Google Hangouts, Unite etc.)
  • Install Quicklaunch
  • 2 – Install Quicklaunch
  • Configuration Wizard
  • Add License Key & Contact Information
  • Configure Email and Calendar
  • Setup Skype for Business and Exchange Accounts (PE/UE)
  • Setup Gmail and Google Calendar Accounts (PE/UE)
  • Select Flat or Tabbed Interface
  • 3 – Design Mode Flat Interface
  • Custom Theme and Branding
  • Add Action Tiles For Launcher and Collaborate
  • Configure Camera Application
  • Configure HDMI Sharing*
  • Configure Wireless*
  • 4 – Setting Tabbed Interface
  • Add Logo
  • Add Action Tiles for Launcher
  • Add/Configure Action Tiles for Collaborate
  • Configure Action Tiles for Sharing*
  • Configure AV Settings
  • 5 – Additional Settings
  • Configure Displays
  • Configure Display Modes
  • Advanced – Configure Display Rules
  • Optional Configure In-Room Monitoring Settings
  • Configure Settings and Room Reset
  • 6 – Save Configuration
  • Save All Settings
  • Save Template
  • Importing





Preparation and Initial Installation







Prior to Installing Quicklaunch

  • In a corporate environment a “Meeting Room” domain or local account should be set up for the machine and
  • IF the meeting room is to be configured in Lockdown Mode there are two options. Either the “Meeting Room" account has local administration rights on the target machine OR Lockdown Manager is installed and configured to support Lockdown Mode with a local User account (this machine MUST be a dedicated Quicklaunch Kiosk - See How to install Quicklaunch to a local User account for more details).
  • If Quicklaunch is to be restarted on reboot the Meeting Room account on the target machine will need to be configured to log on automatically; and Auto Start will need to be turned on in Quicklaunch System Settings.
  • NOTE: In any case where lockdown mode is being used a secondary Administrative account will be required to get out of Lockdown mode if Quicklaunch becomes corrupt for any reason.

Securing a Shared PC in a meeting room is a function of the network, operating system, file system, applications, accounts, group policies, hardware and physical security. Involving your IT department to address your organizational requirements is essential. Quicklaunch operates in conjunction these components. Quicklaunch provides the ability to configure a subset of group policies as part of the system configuration as an option at the PC level. However, in a corporate environment we recommend these setting are managed at the organization unit level.


Lockdown mode hides the windows shell and replaces it with a Quicklaunch shell which prevents access to the start menu, task bar, task manager, windows keys. It creates scheduled tasks to launch lockdown mode on login and to restart the Quicklaunch application automatically if it is closed.





  • A Skype for Business license for this account must be acquired and configured.
    • This can be easily done via the o365 Admin Console
    • Powershell script examples can be found in this document for mass creation


  • IF the meeting room is using Microsoft PSTN functionality then a license must be acquired and the phone number configured.
    • Note that it can take several hours for the batch processes on the Microsoft side to assign and enable this so you may have to wait.


* If you are configuring these account entirely on O365 you will likely want an E5 license.



1) Setup Admin User Email Account and Gmail Account for Room Resource

NOTE: A google room resource is NOT a user and thus when a user clicks meet now or join a hangout, a user is required to login.


2) Add and manage calendar resources https://support.google.com/a/answer/1686462?hl=en&ref_topic=1034362

  • Create resources When creating resources, we recommend specific naming conventions to make your resources easy for users to find.
  • Manage calendar resources To manage a resource, you need to add the resource's email address to your My Calendars list. You can then use the drop-down menu by the resource to edit, share, or get notifications about the resource
  • Share calendar resources If you don't explicitly set the sharing option for your new resource, it will inherit the default sharing option for calendars in your organization
  • Add resources to an event Once resources are created and shared, you and your users can add resources to your events much the same way as you invite guests to events
  • Get resource notifications You can set up to be notified whenever:
    • A resource is scheduled on a new event
    • A scheduled event is changed or canceled
    • Invited people or resources reply to an event
  • You can also request a daily schedule for the resource.

Note: After you add a calendar resource, you might have to wait up to 24 hours for it to become available in everyone's calendar




  • Any Peripherals; Cameras, Displays, Microphones to be used with Quicklaunch should be connected to the client computer and drivers installed and configured.




  • All productivity and collaboration software that Quicklaunch will be using should be preinstalled•(UE) Both Outlook and Skype for Business client software should be preinstalled and configured on the target machine. The Wizard will use information from both of these applications to make installation easier.




  • A Quicklaunch license key must be acquired and available at the time of installation
  • The Outlook and Skype for Business user name and password Need to be Available
  • If the domain name of the email server is different from the email address machine name then this will need to be available as well
  • Ensure Download Site is not Blocked By Firewall, Proxies etc.
  • Download & Install Quicklaunch




Configuration Wizard



Language



Prerequisites



Agreement




License


  • Your license Key will usually be keyed to your Company Name and is case sensitive
  • On the License screen of the wizard that you will need to enter both you support and password recovery email addresses
  • Password protection here enables access control to Design Mode and Setting within the Quicklaunch application



Registration


  • Registration is required - it is where annual maintenance notifications are sent




Choose Email and Calendar Platform

  • Select Skype for Business and Exchange, Exchange or Gmail and Google Calendar




Skype For Business / Lync

  • Select "Email" if the Skype for Business Account is associated with only the email account
  • Select Email and User Name if you the S4B account is also associated with the domain





Exchange Calendar


  • The wizard may be able to resolve the EWS URL through auto discovery otherwise you will need to get the appropriate EWS URL from your IT department
  • EWS Version is important and Quicklaunch may not connect if the correct version is not selected.
  • EWS Authentication can either be done via Domain for On Premises installations of Exchange or by Email for O365 Exchange.






Google Calendar


  • Sign into with Google with Admin Account for Rooms
  • Authorize Quicklaunch
  • Choose the Room Resource Calendar




System Settings


  • Setup whether Quicklaunch starts automatically
  • Schedule Reboots - Recommended once a week from USB hardware vendors 


Set Room Reset Features 



Reset Room on Inactivity? – If Quicklaunch™ is left unattended without activity for the specified number of minutes, you can have it automatically reset.

Reset Room Confirm Timeout – When displaying the Inactivity Timeout notification, show a timer for this number of seconds before automatically proceeding.

Reset Room on Meeting End? – If a scheduled meeting ends, Quicklaunch™ will prompt to reset the room once the meeting schedule passes. If you do not respond before the timer expires, the room is automatically reset.

Auto Close Applications? – All running applications will be closed when Quicklaunch™ does a Reset Room, but you can specify applications you wish to leave running by specifying them in this list.

Auto Delete? – In addition to closing applications, you can specify certain categories of data files that will automatically be deleted.

Pre-Reset Room Batch Files / Post Reset Room Batch Files – Used for Custom Room Reset

Show/Hide Advanced Settings

Enable Lockdown Mode and Block Task Manager Use 




Select Flat or Tabbed Interface Mode





Tabbed Design Tour - See Below for Text Descriptions


Ctrl-Alt-D to return to tour





Flat Design Mode


Ctrl-Alt-D to return Design Mode




Configure Logo, Branding and Themes

Change Calendar Setting and add Meeting Providers

Configure World Clocks and Time Zone

Configure Security, Display and System Settings

Change Group Headings, Add Actions and Utilities

Configure Footer and System Monitor, Add other Applications 

Configure Header Buttons and Room Name


  • At the completion of the Configuration Wizard, Quicklaunch will open in the Design Mode or Ctrl-Alt-D















How to create a User Guide Action Tile


Configure Collaborate - Meet Now Action Tile


Crtl-Alt-S to Enter Settings

  • Select Action Group
  • Select Collaborate
  • Select Meet Now
  • Choose Meet Now Action

Skype for Business (logs in as room)

Hangouts (requires login)

EXE (may require login)

URL (may require login)

  • Set Display Rules
  • Save





Optionally Add Action Tile to Google Calendar or Outlook Web Access to Book Meetings



Configure Camera Application (Requires Supported Camera)


Click on the Camera Action Tile

Click on the 'Gear Icon' 

Choose the Supported Camera from the Device List

Select Close




                                                                         

Configure Quickshare HDMI Sharing:



Click on HDMI Sharing  Action Tile -

1)Choose Layout – Select Launch In Full Screen and or Show Monitor Settings

 

2) Choose Monitors– Name Your Monitors 

     1,2,3 Identifies the Monitors

     

3) Select the HDMI Capture Device

     Name the Device

     Select the Display

     Select on Startup

     Select if you want it running in the background

     on startup

4) Optionally Setup Password Protection to Settings

5) Save




Configure Wireless Sharing:



Click on Wireless  Action Tile -

Configure for Intel Unite - from Action Catalog or Mersive Solstice, or your favorite software.


Mersive Solstice Instructions 

Intel Unite Varies by PC Vendor Please see their instructions. There is an action tile in the Application Catalog




Tabbed  Interface

 


Crtl-Alt-S to Enter Settings

  • Select Display
  • Select Full Screen
  • Select Tabbed Mode
  • Customize Tabs as Required





1) Menu Tabs

   Customizable Options

   Custom Logo

2) Reset Room

3) Meet Now or

    Meeting Timer

4) Camera, Mic, Speaker Controls

5) Keyboard and Touchpad

6) Settings (Optional Password)

7) In Room Monitoring







Add Logo


Enter Settings Mode Ctrl-Alt-S

1) Select Display Tab

2) Select Fullscreen Tab

3) Select Tabbed

If Adding a Logo

4) Select Show

5) Select Theme

6) Select Header Logo>

     Browse for Logo and select



Add Action Tiles to Launcher Tab


Actions control the individual icons within an Action Group, itself. On the left side of the properties you will see a list of the currently defined Action Items.

Enter Settings Ctrl-Alt-S 

  • Action Items -- Clicking + below the list of actions will create a new entry which you can edit. Highlighting an action and clickingX removes the entry from the list. You can reorder the list by highlighting an action and clicking ⏶ or ⏷ to move it up and down the list.
  • Add Action from Catalog – Choose from a built-in list of common pre-defined actions.
  • Add Program – Allows you to specify a custom or unlisted application from your installed programs.
  • Add Website – Allows you to specify a website URL that opens when the item is selected.
  • Move To – This will shuffle the Action Item tile to another defined Action group.





  • Group – You can have multiple group blocks in Full Screen View that you categorize links as you see fit. The dropdown will let you change the specific settings, below.
  • Name – The name to display at the top of the group block in Full Screen View. Longer names will be truncated to the group box width with “…” at the end.
  • Short Name – The name that will appear in Dock View.
  • Description – When using and mouse and hovering over the icon in Dock View, this description will be shown.
  • Icon Background – Specifies the color of the background behind the icon.
  • Icon Data – This setting allows you to change the icon design and coloring
  • Import Bitmap – Allows you to import an icon image from a BMP, JPG or PNG file.
  • Edit Data – A custom XAML icon can be specified by pasting the XAML data.
  • From Catalog – Checking this box will allow you to search for and assign an icon from a library of over 7000 results, based on the subject.
  • Display Rules - Choose which display the application starts on and the size
    • In-Depth description of display rules.


Add and Configure Action Tiles in Collaborate Tab


Crtl-Alt-S to Enter Settings

  • Select Action Group
  • Select Collaborate
  • Use the same method for adding action tiles to Collaborate Tab as you did the Launcher Tab, this time choose the Collaborate Group.



Configure Meet Now Right Toolbar Icon

Ctrl- Alt - S Settings 

  • Select Display
  • Select Meet Now
  • Choose Action for Meet Now Toolbar Icon
  • Choose Display Rule




Configure Collaborate - Meet Now Action Tile


Crtl-Alt-S to Enter Settings

  • Select Action Group
  • Select Collaborate
  • Select Meet Now
  • Choose Meet Now Action

Skype for Business (logs in as room)

Hangouts (requires login)

EXE (may require login)

URL (may require login)

  • Set Display Rules
  • Save




Configure Sharing Tab


Configure Wireless 

Crtl-Alt-S to Enter Settings

  • Select Action Group
    • Select Sharing 
      • Configure for Intel Unite - from Action Catalog or Mersive Solstice, or your favorite software.

        Mersive Solstice Instructions 

        Intel Unite Varies by PC Vendor Please see their instructions. There is an action tile in the Application Catalog



Configure HDMI Wired Sharing

  • Exit Settings
    • Select HDMI Sharing from Sharing Tab 


Click on HDMI Sharing  Action Tile -

1)Choose Layout – Select Launch In Full Screen and or Show Monitor Settings

 

2) Choose Monitors– Name Your Monitors 

     1,2,3 Identifies the Monitors

     

3) Select the HDMI Capture Device

     Name the Device

     Select the Display

     Select on Startup

     Select if you want it running in the background

     on startup

4) Optionally Setup Password Protection to Settings

5) Save






Configure AV Settings


In the Tabbed Interface Select the AV Tab from the Right Panel


  • Choose the Camera from the Drop Down Menu (requires Supported Camera)
  • Choose Speakers from the Drop Down Menu
  • Choose Microphone from the Drop Down Menu





Settings










Configure Display(s)

Enter settings mode by clicking the gear icon in the top-right corner of the quicklaunch application or use (ctrl-alt-s) shortcut

Select Display, Select - Fullscreen  add the display(s) where you want Quicklaunch to run

Select Docked - Choose what screen quicklaunch docs on and where

Select 'Save'


Fullscreen

  • Screen Id – If you have multiple screens, this setting allows you to choose which screen to display Full Screen View. Quicklaunch™ supports up to three (3) screens.
  • Layout – You may choose between two windows modes: Flat and Tabbed
  • Behaviour - Dynamic or Fixed
  • Calendar Options – Choose to have the Schedule Timeline show either the entire workday (by default 8:00 AM to 5:00 PM) or Meetings Only.
  • Room Name Location – This is the same option as Room Name Location on the General tab.
  • Show Virtual Keyboard – Allows a choice between Windows, Tablet and Custom keyboard to be used when in Full Screen View.
  • Identify Screens – Shows a large unique number on the center of each connected screen, used to identify and target Quicklaunch™ assets for appearing on a specific screen.

Docked

  • Dock on Screen – If you have multiple screens, this option chooses which screen to display the Dock View on. Quicklaunch™ supports up to six (6) screens.
  • AppBar State – Chooses which side of the screen to display the Dock View on.
  • Left Latch – Adjusts the position and style of indicator that appears when Dock View is hidden on the left side of the screen. Selecting the indicator will unhide the dock.
  • Right Latch – Adjusts the position and style of indicator that appears when Dock View is hidden on the right side of the screen. Selecting the indicator will unhide the dock.
  • AutoHide Time Out – If the Dock View is not pinned to the side of the screen, this is the number of milliseconds before it hides itself. By default, this is 2000ms (2 seconds).
  • AutoShow Disable Period – To prevent accidentally revealing the Dock View after it has been hidden, you can set the minimum amount of time it must remain hidden before being allowed to reappear. By default, this is 1000ms (1 second).
  • Identify Screens – Shows a large unique number on the center of each connected screen, used to identify and target Quicklaunch™ assets for appearing on a specific screen.



  • Optional - In-Room Monitoring 

Set the appropriate variables for your environment - Most customers leave the default settings. 


Configure so that user cannot see the Windows Desktop 



Monitoring

Enter settings mode by clicking the gear icon in the top-right corner of the quicklaunch application or use (ctrl-alt-s) shortcut

Select System, Select - Monitors 

Adjust as required - Most do not adjust

Select 'Save'



  • Configure Security and Room Reset

Security

  • Enter settings mode by clicking the gear icon in the top-right corner of the quicklaunch application or use (ctrl-alt-s) shortcut
  • Select System, Select - Reset Room
  • Adjust as required
  • Select 'Save'



Reset Room on Inactivity? – If Quicklaunch™ is left unattended without activity for the specified number of minutes, you can have it automatically reset.

Reset Room Confirm Timeout – When displaying the Inactivity Timeout notification, show a timer for this number of seconds before automatically proceeding.

Reset Room on Meeting End? – If a scheduled meeting ends, Quicklaunch™ will prompt to reset the room once the meeting schedule passes. If you do not respond before the timer expires, the room is automatically reset.

Auto Close Applications? – All running applications will be closed when Quicklaunch™ does a Reset Room, but you can specify applications you wish to leave running by specifying them in this list.

Auto Delete? – In addition to closing applications, you can specify certain categories of data files that will automatically be deleted.

Pre-Reset Room Batch Files / Post Reset Room Batch Files – Used for Custom Room Reset

Show/Hide Advanced Settings

Enable Lockdown Mode and Block Task Manager Use – Prevents Users from Using OS Layer


Additional Settings


Meeting information


Scheduled meetings will contain the name of the organizer, and their photo if they are on the same network and the meeting provider.
Meetings contain a button labelled “Join Meeting” which will transition Quicklaunch™ to Dock View and launch the meeting in Skype for Business.

If you select the bottom-right corner of the “Join Meeting” button, the following additional options appear:

  • Add Participant – Adds additional individuals that are not part of the meeting
  • View Details – Provides additional details regarding the meeting, such as location, categorization and priority.
  • Group Email – Sends an Email to scheduled attendees
  • Book Now -   works with Exchange to remove the room from available. This books the room as the room resource. 

To Configure
CTRL-Alt-S to enter Settings
Calendar Tab
General



Start Skype for Business with Video and Audio on



Broadcast Message


To Configure
CTRL-Alt-S to enter Settings
System Tab
Broadcast Tab



Change User


Change user provides the ability to present an individuals schedule in the calendar and logs into skype for business as the individual user. This is a flat mode only option. 


Ctrl-Alt-S 

Select Account Tab 

Choose Allow Change User



Backup all settings


The next step is to ensure that you Backup All your settings for you Meeting room PC and Create a Template if Deploying more rooms


How to create and restore a full backup

How to create, export and import a room template