This guide walks you from a fresh install of Windows 10/11 through to having a fully customized Quicklaunch installation.


Please see this FAQ if you are upgrading from version 3 to version 4. 


For Quicklaunch installation, see our video on this subject! - Video UCW Installer download  and FAQ

Contents:  


1 - Prepare PC

A) Prior to Installing Quicklaunch - PC Account Setup 

  • Create either Local OR Domain Account and configure on Target Machine

B) Create an Exchange or a Google Account

C) If using Google, setup Gmail and Calendar Accounts

D) Setup PC and Operating System with Peripherals

  • Camera, Mic, Speakers, USB Capture Card etc.

E) Install Collaboration and Other Applications

  • MS Teams, Outlook, MS Office, Unite etc.

2 – Install Quicklaunch

  • Configuration Wizard
  • Add License Key & Contact Information
  • Configure Exchange or Google Authentication
  • Select Flat or Tabbed Interface

3 - Configuring Displays

  • Configure Displays
  • Configure Display Modes
  • Advanced – Configure Display Rules

4 – Design the Quicklaunch Interface

  • Custom Theme and Branding
  • Add Action Tiles For Launcher and Collaborate
  • Tabbed Mode Themes and Logo 

5 - Configure Components

  • Configure Camera Application
  • Configure AV in Tabbed Mode
  • Configure HDMI Sharing*
  • Configure Wireless*


6– System Settings

  • General
  • Reset Room
  • Policies
  • Network 
  • Monitors

7- Calendar Views


8- Setting up Zoom Meet Now and Other Conference Providers


9 - Additional Features

10 – Save Configuration

  • Save All Settings
  • Save Template
  • Importing


1) How to Prepare your PC:



A) Prior to Installing Quicklaunch

  • In a corporate environment a “Meeting Room” domain or local account should be set up for the machine and
  • IF the meeting room is to be configured in Lockdown Mode there are two options. Either the “Meeting Room" account has local administration rights on the target machine OR Lockdown Manager is installed and configured to support Lockdown Mode with a local User account (this machine MUST be a dedicated Quicklaunch Kiosk - See How to install Quicklaunch to a local User account for more details).
  • If Quicklaunch is to be restarted on reboot, the Meeting Room account on the target machine will need to be configured to log on automatically and Auto Start will need to be turned on in Quicklaunch System Settings.
  • NOTE: In any case where Quicklaunch Lockdown mode is being used, a secondary Administrative account will be required to get out of Lockdown mode if Quicklaunch becomes corrupt for any reason.

Securing a Shared PC in a meeting room is a function of the network, operating system, file system, applications, accounts, group policies, hardware and physical security. Involving your IT department to address your organizational requirements is essential. Quicklaunch operates in conjunction these components. Quicklaunch provides the ability to configure a subset of group policies as part of the system configuration as an option at the PC level. However, in a corporate environment we recommend these setting are managed at the organization unit level.


Lockdown mode hides the windows shell and replaces it with a Quicklaunch shell which prevents access to the start menu, task bar, task manager, windows keys. It creates scheduled tasks to launch lockdown mode on login and to restart the Quicklaunch application automatically if it is closed.


B) Create an Exchange Account

  • An On Premise, Office 365 Exchange or Exchange room resource account for the Meeting room must be acquired and configured. (Note: Exchange 2013 on-premise or later must be used for full functionality with UE)
  • IF the meeting room is using Microsoft PSTN functionality then a license must be acquired and the phone number configured.
    • Note that it can take several hours for the batch processes on the Microsoft side to assign and enable this so you may have to wait.


* If you are configuring these account entirely on O365 you will likely want a free room resource for you meeting room.


B) Create GMail and Google Calendar Accounts


1) Setup Admin User Email Account and Gmail Account for Room Resource

NOTE: A google room resource is NOT a user and thus when a user clicks meet now or join a hangout, a user is required to login.


2) Add and manage calendar resources https://support.google.com/a/answer/1686462?hl=en&ref_topic=1034362

  • Create resources When creating resources, we recommend specific naming conventions to make your resources easy for users to find.
  • Manage calendar resources To manage a resource, you need to add the resource's email address to your My Calendars list. You can then use the drop-down menu by the resource to edit, share, or get notifications about the resource
  • Share calendar resources If you don't explicitly set the sharing option for your new resource, it will inherit the default sharing option for calendars in your organization
  • Add resources to an event Once resources are created and shared, you and your users can add resources to your events much the same way as you invite guests to events
  • Get resource notificationsYou can set up to be notified whenever:
    • A resource is scheduled on a new event
    • A scheduled event is changed or canceled
    • Invited people or resources reply to an event
  • You can also request a daily schedule for the resource.

Note: After you add a calendar resource, you might have to wait up to 24 hours for it to become available in everyone's calendar


C) Setup PC and Operating System with Peripherals

  • Any Peripherals; Cameras, Displays, Microphones to be used with Quicklaunch should be connected to the client computer and drivers installed and configured.


D) Install Collaboration and Other Applications

  • All productivity and collaboration software that Quicklaunch will be using should be preinstalled•(UE) Both Outlook and MS Teams client software should be preinstalled and configured on the target machine. The Wizard will use information from both of these applications to make installation easier.


2) How to Install and Configure Quicklaunch

Note - Once you have purchased a license key or ordered a trial a link to the download will appear in your email

Ensure Download site is not blocked by Firewall, Proxies, etc. 

Quicklaunch MUST be installed from the conference room account created above.

Follow the MSI Installer Instructions: FAQ

Download link  https://qlinstall.ucworkspace.com/ucwinstaller/prod/0/

2a) Setup Wizard: Once installed Quicklaunch will open with the setup wizard 


Select you language

Prerequisites: Ensure to install collaboration applications before running Quicklaunch

Agreement: Read and Accept to the License Agreement

Registration: Fill out below with the correct Information

License: Add you License, Feature Key (If purchased) 

License: Password Protection (Optional)


Accounts: Select Account type - Zoom & Exchange, Exchange or Google

Exchange: Grant app consent or sign with your Google account

Zoom: Login in with your dedicated Zoom account. Quicklaunch will use this credentials to join meetings in the Zoom SDK client. 


System: enable automatic start, scheduled reboot, and remote control.  


Reset Room: For more info on how to configure Room Reset follow the link - Room Reset 

Display: Select Tabbed or Flat interface.

Complete: choose how you wish to start Quicklaunch


c) Configuring Displays

  • Enter settings mode by clicking the gear icon in the top-right corner of the quicklaunch application or use (ctrl-alt-s) shortcut
  • Select Display, Select - Fullscreen  add the display(s) where you want Quicklaunch to run
  • Select Docked - Choose what screen quicklaunch docs on and where
  • Select 'Save'



Fullscreen

  • Screen Id – If you have multiple screens, this setting allows you to choose which screen to display Full Screen View. Quicklaunch™ supports up to three (3) screens.
  • Layout – You may choose between two windows modes: Flat and Tabbed
  • Behaviour - Dynamic or Fixed
  • Calendar Options – Choose to have the Schedule Timeline show either the entire workday (by default 8:00 AM to 5:00 PM) or Meetings Only.
  • Room Name Location – This is the same option as Room Name Location on the General tab.
  • Show Virtual Keyboard – Allows a choice between Windows, Tablet and Custom keyboard to be used when in Full Screen View.
  • Identify Screens – Shows a large unique number on the center of each connected screen, used to identify and target Quicklaunch™ assets for appearing on a specific screen.

Docked

  • Dock on Screen – If you have multiple screens, this option chooses which screen to display the Dock View on. Quicklaunch™ supports up to six (6) screens.
  • AppBar State – Chooses which side of the screen to display the Dock View on.
  • Left Latch – Adjusts the position and style of indicator that appears when Dock View is hidden on the left side of the screen. Selecting the indicator will unhide the dock.
  • Right Latch – Adjusts the position and style of indicator that appears when Dock View is hidden on the right side of the screen. Selecting the indicator will unhide the dock.
  • AutoHide Time Out – If the Dock View is not pinned to the side of the screen, this is the number of milliseconds before it hides itself. By default, this is 2000ms (2 seconds).
  • AutoShow Disable Period – To prevent accidentally revealing the Dock View after it has been hidden, you can set the minimum amount of time it must remain hidden before being allowed to reappear. By default, this is 1000ms (1 second).
  • Identify Screens – Shows a large unique number on the center of each connected screen, used to identify and target Quicklaunch™ assets for appearing on a specific screen.



Display Rules are used as part of Action tiles and Calendar to determine where and how application open. FAQ




4) How to Customize and Design Quicklaunch

A) For more info on customizing the Quicklaunch flat theme follow the LINK 


For more information on customizing the Quicklaunch Tabbed theme follow the Link


Crtl-Alt-S to Enter Settings

  • Select Display
  • Select Full Screen
  • Select Tabbed Mode
  • Customize Tabs as Required
  • To Configure More than 1 Screen ID Follow The LINK



1) Menu Tabs

   Customizable Options

   Custom Logo

2) Reset Room

3) Meet Now or

    Meeting Timer

4) Camera, Mic, Speaker Controls

5) Keyboard and Touchpad

6) Settings (Optional Password)

7) In Room Monitoring



Add Logo


Enter Settings Mode Ctrl-Alt-S

1) Select Display Tab

2) Select Fullscreen Tab

3) Select Tabbed

If Adding a Logo

4) Select Show

5) Select Theme

6) Select Header Logo>

     Browse for Logo and select




  • Creating Action Tiles  FAQ  with video



5) Configure Components


Configure Camera Application (Requires Supported Camera)


  • Click on the Camera Action Tile
  • Click on the 'Gear Icon' 
  • Choose the Supported Camera from the Device List
  • Select Close



  • Configure AV Settings


In the Tabbed Interface Select the AV Tab from the Right Panel


  • Choose the Camera from the Drop Down Menu (requires Supported Camera)
  • Choose Speakers from the Drop Down Menu
  • Choose Microphone from the Drop Down Menu



  • Configure HDMI Sharing


  • Configure Wireless Sharing


Configure Action Catalog - Microsoft Connect is installed as part of the default configuration


Microsoft Connect Instructions

Mersive Solstice Instructions 

Air Server Instructions



 

6) System Settings

  • General: 

  • Reset Room: For More Information follow the LINK


  • Policies: 


  • Network: For More Information follow the LINK


    • Monitors:


  • Options:  Extra options are shown in the Settings tab > Far right 



7) Calendar View

To view the calendar options select the tab on the bottom right corner of the meeting provider icon Calendar options: Here you can send invite to a participant, View the details of the meeting and send a group email to all the participants.View Details:


Setup Calendar Options under Settings > Calendar > General




8) How to setup Meet Now, S4B and other Conferencing Providers

For more information on Meet Now and S4B follow the Link 


If you own meeting software like Microsoft Teams it is recommended that you install the desktop app. For others that you do not own we recommend joining via the web browser.


For more information on other Conferencing Provider FAQs


9) Setting Up Additional Features


  • Exchange Extend Meetings: FAQ Link
  • Enhanced Screen Saver: FAQ Link
  • Microsoft Whiteboard: FAQ Link
  • MS Connect Configuring and Using with Video: FAQ Link
  • MS Whiteboard Configuring and Using with Video: FAQ Link
  • Turn On Automatically Show Touch Keyboard when No Keyboard Attached in Windows 10 FAQ Link
  • How to Hide a Group: FAQ Link
  • APPS View: FAQ Link
  • Using Barco Clickshare with Quicklaunch FAQ
  • Using HDMI Share 4 For Wired HDMI Sharing FAQ
  • Website Action Tile Enhanced Experience and Secure Browser - FAQ Link
  • Microsoft Teams Setup Guide FAQ Link
  • Room Reset - Reset meeting timer and end meeting FAQ Link


10) How to Import/Export Template: 

For more information on Importing/Exporting follow the Link

  1. Create a Template: 

  2. Select Export (bottom right corner) 

    1. Backup all settings: Will export as a QLS file 

    2. Create Room Template: Will export as a QLT file

    3. Export Generic Template: Will export as a QLT file 

  3. To import select the Import button 

  4. File explorer will open 

  5. Choose the file you would like to import